1. Who We Are
KFSQUARE LLC ("KFSQUARE," "we," "us," or "our") is a veteran-owned small business providing software engineering, data platform, and AI consulting services. Our primary contact is customersupport@kfsquare.com | 410-934-7470.
2. Information We Collect
We collect information only when you voluntarily provide it or when it is automatically generated through your use of our website.
- Contact & inquiry data: Name, email address, phone number, company name, industry, service interest, budget range, and project description submitted via our contact form.
- Communication data: Emails, phone call records, and any files you send us directly.
- Usage data: IP address, browser type, pages visited, referral source, and time on site — collected automatically via server logs or analytics tools.
- Cookies: We may use essential session cookies and, where applicable, analytics cookies. See Section 7 for details.
3. How We Use Your Information
We use collected information to:
- Respond to project inquiries and provide requested services.
- Prepare proposals, statements of work, and project assessments.
- Communicate project updates, invoices, and contract-related notices.
- Improve our website content, performance, and user experience.
- Comply with legal and regulatory obligations.
We do not sell, rent, or trade your personal information to third parties for marketing purposes.
4. Legal Basis for Processing (GDPR / applicable law)
Where applicable, we process personal data under one or more of the following legal bases:
- Contractual necessity — to fulfill a service agreement or respond to a pre-contractual inquiry.
- Legitimate interests — to operate and improve our business, prevent fraud, and maintain security.
- Consent — where you have expressly opted in (e.g., marketing communications).
- Legal obligation — to comply with applicable federal, state, or local law.
5. How We Share Your Information
We may share your information only in the following limited circumstances:
- Service providers: Hosting, email delivery, and analytics vendors who process data solely on our behalf under confidentiality agreements.
- Legal compliance: When required by law, court order, or government authority.
- Business transfers: In the event of a merger, acquisition, or sale of assets, subject to the same privacy commitments.
- With your consent: In any other circumstance where you have given explicit permission.
6. Data Retention
We retain personal data for as long as necessary to fulfill the purposes described in this policy, or as required by law. Inquiry data is retained for up to 36 months after last contact. Client project data is retained per the terms of the applicable engagement agreement. You may request deletion at any time (see Section 9).
7. Cookies
Our website may use:
- Essential cookies — required for core site functionality (e.g., form submission state). No consent required.
- Analytics cookies — used to understand site usage patterns (e.g., page views, traffic sources). Where required, we obtain your consent before setting these cookies.
You may disable non-essential cookies in your browser settings at any time without affecting your ability to use the site.
8. Security
We implement industry-standard security controls including TLS encryption in transit, access controls, and regular vulnerability assessments. However, no method of transmission over the Internet is 100% secure. We encourage you to use secure channels when sharing sensitive business information.
9. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access the personal data we hold about you.
- Request correction of inaccurate data.
- Request deletion of your data ("right to be forgotten").
- Object to or restrict certain processing activities.
- Request portability of your data in a machine-readable format.
- Withdraw consent where processing is based on consent.
To exercise any of these rights, contact us at customersupport@kfsquare.com. We will respond within 30 days.
10. Children's Privacy
Our website and services are directed to business professionals and are not intended for individuals under the age of 18. We do not knowingly collect personal information from children.
11. Third-Party Links
Our website may contain links to third-party sites. We are not responsible for the privacy practices of those sites and encourage you to review their policies independently.
12. Changes to This Policy
We may update this Privacy Policy periodically. Material changes will be noted by updating the "Last updated" date at the top of this page. Continued use of our website after changes constitutes acceptance of the revised policy.
13. Contact Us
For questions, concerns, or data requests regarding this Privacy Policy, please contact: